Best WhatsApp and voice invoicing apps for UK tradespeople in 2026
Five tools, compared honestly on the details that matter for a UK sole trader: payment speed, MTD, pricing, and how much new software you have to learn.
Quick answer
For UK sole traders who want voice-to-invoice inside WhatsApp with same-day card payment and MTD-ready records, Fixxa is the pick at £19.99/month with Fixxa Pay live today. TaskDrop is genuinely cheaper (£0) if you have low volume and are happy with bank transfers. VoxTrade is stronger for site surveys and renovations. VioTrade is the all-in-one platform pick with CRM and scheduling. Manano is the natural pick for Ireland or if you want the customer to cover the card fee.
The five tools compared
- Fixxa - WhatsApp-native, voice-first, card payments live (£19.99/month)
- Manano - WhatsApp voice invoicing, Ireland-first (€24/month; free tier of 3)
- VioTrade - All-in-one job platform with AI voice agent (from £15/month; Business Pro £30/month)
- TaskDrop - Free WhatsApp invoicing with bank-transfer payments (£0 within cap)
- VoxTrade - Voice-powered quoting with site-survey tools (free plan; Pro £14.99/month)
Comparison table
| Feature | Fixxa | Manano | VioTrade | TaskDrop | VoxTrade |
|---|---|---|---|---|---|
| Platform | WhatsApp-native | WhatsApp-native | Separate iOS/Android/web app | WhatsApp-native | Separate iOS/Android/web app |
| Voice input | Yes, voice-first inside WhatsApp | Yes, voice or text in any language | Yes, AI voice agent (Hey Zoro) | Guided 6-question flow (buttons, voice note or job-sheet photo) | Yes, voice input in 100+ languages |
| Card payments live today | Yes, live today (Fixxa Pay) | Yes (customer pays fee) | See VioTrade for current payment options | No, bank transfer only | Listed as coming soon |
| Payment fees | From 2.5% + £0.20 per paid invoice (UK cards); premium 2.9% + £0.20; Klarna 5.99% + £0.35 | Customer pays: 2% EU cards, 3% UK cards. Cash and bank transfer free | See VioTrade | £0 on payments (bank transfer only, no card option) | N/A at time of checking (online payments coming soon) |
| MTD support | MTD-ready digital records | VAT reports, Xero/QuickBooks exports (not UK-MTD-specific) | Multi-rate VAT, P&L reports, Xero sync | MTD ITSA quarterly submission £80 per submission (£320/year), sandbox-tested, awaiting HMRC production access | Not stated as MTD-specific |
| UK focus | UK-first | Ireland-first, UK toggle (euro-first pricing) | UK company (Vioscale Technologies Ltd) | UK sole trader built, ICO registered | Global voice tool; used in UK |
| Free tier / trial | 14-day free trial, no card needed | Free: 3 quotes/invoices/receipts | 14-day free trial, no card needed | Free tier up to 25 documents/month; cap removed permanently after first paid MTD submission | Free plan: 5 quotes/month, 5 invoices/month, 5 clients, 10 min transcription |
| Price | £19.99/month or £190/year | €24/month (discounted from €60, locked in forever) | Business Pro £30/month; plans from £15/month; extra seats £10/month | Free for invoicing (within cap) | Pro £14.99/month or £149.99/year |
Verdict, tool by tool
Fixxa
WhatsApp-native, voice-first, card payments liveThe pick for UK sole traders who want voice-to-invoice inside WhatsApp with same-day card payment, without learning new software. Meta Business Verified and an official WhatsApp Business Partner. If your bottleneck is chasing bank transfers, Fixxa Pay is the biggest lever here.
See FixxaManano
WhatsApp voice invoicing, Ireland-firstThe natural pick for Irish trades, and a fair option for UK trades who specifically want the customer to cover the card fee. Testimonials are Dublin, Cork and Galway, and pricing is euro-first.
Read the full Fixxa vs Manano comparisonVioTrade
All-in-one job management platform with AI voice agentThe all-in-one pick. If you want CRM, calendar, RAMS, purchase orders, multi-option quotes and a website in one platform, and you have (or will have) a small team on shared seats, VioTrade is the most complete tool in this roundup.
Read the full Fixxa vs VioTrade comparisonTaskDrop
Free WhatsApp invoicing with bank-transfer paymentsThe £0-cost pick for low-volume trades who are happy taking bank transfers. Honest limits (25 documents/month before MTD), plus useful extras like Facebook/Instagram lead forwarding, CIS deductions and a free branded enquiry page.
Read the full Fixxa vs TaskDrop comparisonVoxTrade
Voice-powered quoting with strong site-survey toolsThe pick for site surveys. Video walkthrough analysis, photo-based pricing and architect drawing uploads make VoxTrade the strongest tool here for renovations and multi-room work. Also the natural choice for multilingual crews.
Read the full Fixxa vs VoxTrade comparisonFrequently asked questions
For UK sole traders who want voice-to-invoice inside WhatsApp with same-day card and Apple Pay, Fixxa is the tightest fit at £19.99/month with Fixxa Pay live today. For Ireland, Manano. For low-volume bank-transfer trades, TaskDrop. For an all-in-one platform with CRM and scheduling, VioTrade. For heavy site surveys and multilingual crews, VoxTrade.
TaskDrop is free for invoicing up to 25 documents/month (with MTD submissions billed separately at £80 each). Of the paid tools, VoxTrade Pro is £14.99/month, Fixxa is £19.99/month, Manano is €24/month and VioTrade Business Pro is £30/month.
Fixxa (Fixxa Pay, from 2.5% + £0.20 per paid invoice) and Manano (customer pays: 2% EU, 3% UK). VoxTrade's online payments are listed as coming soon at time of checking. TaskDrop is bank-transfer only by design. See VioTrade for its current payment options.
Fixxa keeps MTD-ready digital records of every quote, invoice and payment. TaskDrop offers direct MTD ITSA quarterly submission at £80 per submission (awaiting HMRC production access at time of checking). Manano offers VAT reports and Xero/QuickBooks exports. VioTrade has multi-rate VAT, P&L reports and Xero sync.
Not for Fixxa, Manano or TaskDrop, they all live inside WhatsApp. VioTrade and VoxTrade are separate iOS, Android and web apps.
Related
Comparison based on publicly available information, checked July 2026.
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