Can I split prep and paint on the same quote?

Yes. Add each as its own line item. Some decorators use per-room lines, some use per-task lines — Fixxa handles both.

How do I handle materials mark-up?

Save materials as supply-plus-margin line items. You can adjust the margin per job or per customer if you want to.

How do I take a deposit?

Send a deposit invoice with a faster payment link. Customer taps and pays by card before you buy the paint.

What about weather delays on exterior work?

Split the quote into stages so a rained-off week just delays the second-half invoice, not the whole job.

£19.99/month or £190/year (2 months free). 14-day free trial, no card needed, cancel anytime.

For UK painters and decorators

Invoicing app for UK painters and decorators pricing prep, paint and everything in between

Prep is where the money is and where the customer forgets you're working. Fixxa lets you itemise prep separately from paint so both get paid for. Voice-first, WhatsApp-out, done.

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Quick answer

Fixxa is a voice-first invoicing app for UK painters and decorators. Split prep and paint into separate line items, price by room or day rate, itemise materials mark-up. Send professional quotes and invoices via WhatsApp with a faster payment link, and keep everything MTD-ready.

Why painters and decorators choose Fixxa

Built for UK painters, decorators and specialist finishers
Split prep and paint on the same quote
Materials priced separately, mark-up visible
Day rate or fixed price, per line
Faster payment links via WhatsApp
£19.99/month or £190/year, 14-day free trial

How it works

1. Speak the job

Rooms, coats, prep, materials, day rate. Fixxa builds a quote with prep and paint as separate lines.

2. Send on WhatsApp

Customer sees exactly what they're paying for. Approves on their phone.

3. Invoice, get paid

Turn the quote into an invoice on completion. Card link on WhatsApp, money in 2 days.

Key benefits

Prep is on the quote, not hidden

Fill, sand, mask, dust sheets — write them out. Customers push back less when they see the hours prep actually takes.

Materials mark-up is defensible

List paint as supply-plus-margin. Farrow and Ball at £60 a tin isn't your money, it's covered. Your labour line stays for you.

Same-day quotes

Voice a full-house quote in the van after the walkaround. On the customer's phone before dinner.

Weather-affected work

Exterior work gets rained off. Push the second half of an invoice to a re-schedule without redoing the paperwork.

Built for painters and decorators

Full house internal repaints
Exterior repaints (masonry, timber, render)
Woodwork and skirting refinish
Wallpaper hang and strip
Specialist finishes (limewash, spraying, cutting-in)
Commercial and letting agent turnaround work

Real painters and decorators jobs, quoted by voice

Full house repaint, 3 bed

Line-itemise each room: prep, ceiling, walls (2 coats), woodwork, skirting. Materials as one line. Day rate as another. Customer sees a proper breakdown, not a lump sum.

Exterior masonry repaint

Prep, primer, two coats masonry paint, plus scaffold or ladders. Deposit invoice for paint up front, balance on completion. Weather delay clause on the quote.

Letting agent turnaround, 24-hour job

Fixed price for the turnaround, materials at cost plus 15%. Invoice the same day, get paid by card before the next tenant moves in.

Feature wall in specialist paint

Preparation, materials at supply price, day rate for the finish. Photograph the finished wall and attach to the WhatsApp invoice.

Common quoting and invoicing mistakes

Rolling prep into paint on the quote

Prep is 40% of the time on a proper job. Show it. Customers who see it don't argue it. Customers who don't see it think you were slow.

Materials at cost

You bought the paint, delivered it and stored it. That's worth 15 to 20%. Save materials as supply-plus-margin so it's automatic.

No deposit on paint-heavy jobs

A full house of Dulux Diamond is £400 out of your pocket before day one. Deposit invoice with a card link solves it.

Not photographing the finished work

A photo attached to the WhatsApp invoice gets you paid faster and gets you the follow-on job. Same effort, better result.

Practical workflow tips

Save 'prep, prime, first coat, second coat' as your standard line-item sequence per room
Have supply-plus-margin materials lines saved for common paint brands
Attach finished photos to every invoice sent on WhatsApp
For exterior, always include a weather delay clause on the quote

Trust and compliance

COSHH, working at height and safe use of solvents remain the decorator's responsibility. Fixxa handles the quoting, invoicing and payment side.

Simple pricing

Fixxa is £19.99/month or £190/year (2 months free). Includes voice quoting and invoicing, faster payment links, reminders and exports. 14-day free trial, cancel anytime. See full details on the pricing section.